YOUR LOCAL ACCOUNTING SOLUTION

ACCOUNTS TAX RETURNS BOOKKEEPING PAYROLL CIS

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Integrity

The practice of being honest and ethical in everything we do. Delivering on our promises in a morally correct way.

Innovation

Using the latest technology to enhance and compliment our services. Constantly seeking ways to improve our offering.

Reliability

Consistently delivering work on time, free from error. Focusing on supporting our clients, not hindering them.

A Few Words About Us

Established in 2019, Apex is based in South Leicestershire, and serves both this and the surrounding local areas.

We provide bookkeeping and accounting support to small and growing owner-managed businesses across a wide range of trades and professions.

Our director, Abbie Henshaw, has over 10 years of experience in the industry. She has a wide range of experience ranging from roles at medium sized practices in Leicestershire to specialising in tax at a national firm.

Not only is Abbie a qualified Chartered Accountant (ACCA), she is also a qualified tax advisor with the Chartered Institute of Taxation (CTA), with specialist areas including private client and corporate tax. This unique combination helps us to differentiate from other firms, whereby bookkeepers may not have such a high level of accounting qualification and experience, so may not understand the underlying accounting principles in as much depth. There are also few qualified accountants who are also Chartered Tax Advisors, so they are unlikely to have such a high level of tax knowledge and understanding of the legislation. This, combined with staying up to date with the ever changing world of taxation, means you can rest assured you are getting expert advice and value for money with Apex Accounts.

Our firm is a practising member of the Association of Chartered & Certified Accountants (ACCA) which regulates our activity and further adds to our credibility.

At Apex, we strive to be an integral part of your business, so that you can focus on what matters the most - running it. Our simple and affordable packages and smooth "client take-on" procedures really do take the hassle out of switching accountants. Whether you are a new or established business, Apex is always on hand to provide support and advice. We are here to help - at the click of a button, or quick phone call, we can assist you with your query.

Services

Take a look at our range of services below and how they can benefit you.

Bookkeeping

The core service every business needs

Your books and records are one of the most vital parts of your business. Not only are they used to compile your VAT and Making Tax Digital ("MTD") submissions, they also provide the basis from which your annual accounts are prepared on.

It is therefore important that you leave this task in capable hands, with someone who knows what they are doing. From reconciling your business bank account to ensuring that your customer and supplier ledgers are up to date...

We are a firm believer that bookkeeping should be undertaken at least monthly, even if you only require a VAT submission quarterly. It ensures that you have the most accurate and up to date information at your finger tips whilst encouraging regular contact between yourself and Apex. We know from experience that it is much easier to resolve any queries with invoices, payments and receipts soon after the event, rather than months down the line.

Management accounts are an extension to the bookkeeping service. They give you a more detailed picture of your businesses financial position at a given date, by reference to the detailed profit and loss account and balance sheet.

In an ever changing computer-orientated world, we are equipped with the latest technology and experienced in using a wide range of bookkeeping software, including those that are cloud based: Xero, Quickbooks and Sage, to name a few.

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Payroll

An essential for every employer

As an employer, you must make Real Time Information ("RTI") submissions to HMRC via your payroll software, each and every time you pay an employee. This includes circumstances where you are paying yourself a small directors' salary.

It is important that payments made to employees, deductions from their pay and tax codes operated are correct, and comply with current legislation. Any adjustments to an employee's payslip will affect their "take home pay", so it is vital that your payroll is processed correctly the first time, to avoid incorrect payments being made to the employee, and potentially HMRC.

We can help you comply with RTI legislation by processing payroll either weekly or monthly, depending on your requirements. This also involves providing you with electronic payslips, and advising you of any Income Tax or National Insurance payable to HMRC that month. Our preferred payroll software is Moneysoft, however we are happy to consider other software if you feel this better meets your needs.

Alongside payroll, you must also consider the Auto Enrollment legislation, which broadly concerns employee and employer pension contributions. Not all employees are eligible or wish to be part of a private pension scheme, however there are rules surrounding when you must offer an employee the opportunity to join one, and when you must automatically enrol them.

Pension contributions made under Auto Enrollment are reflected on the employees payslip, and used to form the submission and payment to the pension scheme. Your payroll provider must ensure that the correct figures are being calculated, and on payments that fall within the scope of this legislation. It is therefore crucial that your payroll provider is aware of the Auto Enrollment rules and can apply them correctly.

We can assist with your monthly auto enrollment submissions and ensure the correct pension deductions are applied to employees pay.

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CIS

Exclusively for contractors

If you work in the construction industry and pay subcontractors to do work for you, the Construction Industry Scheme ("CIS") will most likely apply to you.

Under the CIS scheme, you must register with HMRC as a contractor and submit monthly CIS returns. These submissions detail the amounts you have paid subcontractors for their services that month, including labour and materials costs, and the amount of CIS tax stopped.

In terms of deducting CIS tax from a subcontractor, this must be done before you pay them. The CIS deduction is calculated based on the labour element of their invoice. The rate of the deduction varies (usually 20%), and a deduction will always apply unless the subcontractor has Gross Payment Status with HMRC.

All of the above then gets declared on the monthly CIS return with you (as the contractor) paying the CIS tax stopped over to HMRC on the subcontractors behalf (a bit like PAYE). The idea is that you are stopping an "advance" tax payment from the subcontractor, and paying it over to HMRC on their behalf. The contractor would then complete a self assessment tax return at the end of the tax year and deal with any under/overpayments of tax at this point.

Even if you have made to payments to subcontractors in a tax month, you must still make a submission- any late or missed submissions incur late filing penalties.

If you are unsure whether the legislation applies to you, please contact us for further information.

We can assist with compiling and filing your monthly CIS submissions on your behalf. As well as verifying any new subcontractors with HMRC and ensuring the correct tax rate is being applied to your payments.

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Accounts

An annual requirement for all companies and partnerships

Every business should prepare a set of accounts, usually annually.

These accounts are a snapshot of a business’s financial position at a certain point in time and gives an indication as to its financial health and profitability. The profit (or loss) calculated then helps to assess any subsequent charge to tax, whether this is corporation tax (for a company) or income tax (for partners and sole traders).

For incorporated businesses, (companies and certain partnerships e.g. limited liability partnerships), this is a legal requirement. Companies House requires the accounts to be filed 9 months after the end of the accounting period, where they will be available to the general public. Most smaller businesses do satisfy criteria allowing them to file a reduced disclosure set of accounts with Companies House (the main benefit being not having to file your full profit and loss account), so the information available to the public tends to be limited.

For unincorporated businesses (most partnerships, and sole traders), these accounts will only be for your records. They are, however, still required in order to help assess your charge to income tax.

Accounts need to be prepared correctly and in line with required accounting standards, and so it is important that this task is trusted to a fully qualified accountant, who is up to date with these standards, and any upcoming changes.

In addition, prompt preparation of accounts can assist management of the business. The accounts show financial performance, so we can assist in discussing and highlighting any potential cost savings or cash flow issues, which can only be dealt with, once they are known about. Early preparation of accounts (and tax returns) also allows you to plan ahead for future tax payments.

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Tax Returns

Essential for all companies, partnerships and self employed individuals

Are you a director/shareholder? Do you let out a property? Are you in receipt of any investment income (dividends from shares, bank interest etc)? or any other income that hasn’t already been taxed at source, and you think it maybe should have been? Are you a subcontractor, partner, or a sole trader?

If your answer to any of the above questions is “yes”, you may be required to complete an annual personal self-assessment tax return for filing with HM Revenue & Customs (“HMRC”).

Each tax year runs to 5th April and is due for filing by the following 31st January (31st October if submitting a paper return, which is rare). This tax return discloses your total personal income sources/profits for that relevant tax year and self-assesses any tax payable (or sometime repayable!)

E.g. for the 5th April 2020 tax return (6th April 2019 to 5th April 2020), this would be due for submission by 31st January 2021 electronically. HMRC does apply penalties, interest and surcharges for late payments of tax/submission of returns. For some individuals completing a self-assessment tax return, they are also required to make payments on account towards their future tax liability, which you could look at as an “advance payment of tax”.

Companies pay corporation tax, and so corporation tax returns are prepared, which ties into the accounts preparation. Corporation tax is usually due 9 months and 1 day after the period end. Partnerships don’t pay tax- any profits or losses are assessable on the partners on their own personal self-assessment tax returns (see above).

It is important that you have an expert who knows what they are doing, and so can advise and calculate any tax payable correctly. Also assist in forecasts for future tax liabilities in order to aid and plan for cashflow.

The above is just a brief outline of tax returns. If you have any queries or are unsure whether you need to be completing a self-assessment tax return, please contact us and we will be happy to advise.

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Why Us?

Knowledge

Up to date, technical knowledge. This ensures that our work will be completed accurately, to a high standard.

Fixed Fees

No confusion over fees. All fees are agreed at the start of our engagement.

Organisation

All deadlines and schedules are agreed in advance. You know what is expected from you, and exactly what you will get from us in return, and when.

Helpfulness

Always on hand to assist you with any queries. As a valued client, we strive to respond to your queries in a timely manner.

Packages

Choose from our selection of three tailored packages, or scroll down for details of our stand alone fees ...

Standard

For your everyday bookkeeping needs

£175 P/M

  • Bookkeeping including monthly bank, debtors and creditors reconciliations
  • VAT quarterly submissions ensuring compliance with new Making Tax Digital legislation
  • Payroll processing monthly for up to 2 employees
  • Auto Enrollment submissions of monthly pension data on your behalf
  • Unlimited telephone support
  • Year end accounts and corporate (or partnership) tax return preparation and submission
  • Self assessment tax return preparation and submission for up to two directors/shareholders

Enhanced

For those who need that "little bit extra"

£225 P/M

  • All the benefits of the standard package plus more...
  • Additional payroll services for up to 5 employees
  • Additional auto enrollment services for up to 5 employees
  • Quarterly management accounts

Bespoke

For more specialised requirements

Please contact us

  • If any of the following apply to you, we can specifically tailor the bespoke package to meet your needs...
  • You are a larger business requiring bookkeeping completing more frequently (e.g. weekly)
  • You are a smaller, non VAT registered business requiring bookkeeping completing less frequently (e.g. six monthly or annually)
  • You are a contractor requiring the completion of CIS returns
  • You require the completion of payroll for more than 5 employees or on a weekly basis
  • You do not require our bookkeeping/payroll/CIS service, and only require the completion of annual accounts/tax returns (please see below)

If you do not require our monthly bookkeeping/payroll/CIS service, this isn't an issue. We can complete your accounts and tax return(s) and charge upon completion for this work. Fees noted below are dependent on the level of work involved and will be agreed in advance of work commencing:

• Completion of a set of company accounts and corporation tax return: £700- £800

• Completion of a set of sole trader/partnership/rental accounts: £200-£450

• Completion of a personal self assessment tax return: £150-£300

Contact Us

Interested in learning more?

Contact Number

07308 071510


Email Address

hello@apexaccounts.co.uk